Features and Usages

From Documentation


Features and Usages




Spreadsheet User Interface Overview

Essentials-feature-ui.png

The above screenshot is Spreadsheet user interface, and each part of above is introduced as follows:

  1. Toolbar
    The toolbar contains all commonly-used functions including setting cell's style, alignment, border, background color, font, font color, merging (and unmerging) cells, sorting, auto filter, protection and grid line visibility. It has 2 tabs, another tab is used to insert charts, images, and hyperlinks for web page and email address:
    Essentials-feature-toolbar.png
    The 3 leftmost buttons, "New Book", "Save Book", and "Export to PDF", are not built-in functions. You have to implement them by yourself.
  2. Formula bar
    It displays editing text or formula of current selected cell and can be used to enter or edit a formula or data.
  3. Sheet Area
    It displays the content of current selected sheet, and you usually perform most editing operations in this area.
  4. Context menu
    Right clicking on a cell, a column header, or a row header pops up a context menu. It contains most options of the toolbar and works like a shortcut.
  5. Sheet bar
    A list of all sheets of this book. You can navigate to any sheet by clicking on it. Click Essentials-feature-addSheet.png can add a new sheet. Right clicking on a sheet pops a context menu and it allows you to delete, rename, protect, and move the clicking sheet.
    Essentials-feature-sheet-contextmenu.png

Supported Hotkeys

Hotkey
Action
Ctrl+B bold
Ctrl+C copy
Ctrl+I italic
Ctrl+U underline
Ctrl+V paste
Ctrl+X cut
Delete clear content



Usage

The following sections will introduce usages of some noticeable features which are all Available in ZK Spreadsheet EE only.


Special Paste

In addition to normal pasting, Spreadsheet also provides other special pasting on toolbar.

Essentials-feature-paste.png

You can select "Paste Special" to access all available pasting options in a dialog.

Essentials-feature-pasteSpecial.png

Custom Sort

The "Ascending" and "Descending" function can sort data by only one column but "Custom sort" can sort data by multiple columns.

Essentials-feature-customSort.png


After selecting "Custom sort" on the toolbar, a dialog appears. You can add sorting criteria at most to 3 columns. If your data includes column headings, make sure the "My data has headers" option is checked.

Essentials-feature-customSortDialog.png


The sorting result of criteria above:

Essentials-feature-customSort-after.png

Filter

The Filter can screen out data you don't want quickly and easily. We usually select the cells we want to filter first and select "Filter" on the toolbar.

Essentials-feature-filter-enable.png


Then each column will have a drop-down button. Click the drop-down button to select data to filter.

Essentials-feature-filter.png


Those rows that contain the unchecked item will not appear in the original table unless you check them back.

Essentials-feature-filter-after.png

If you insert more data after applying a filter, you can select "Reapply" on the toolbar to apply same criteria to new data.

Auto Fill

Auto fill is a handy feature to fill cells with data in particular pattern based on selected cells. Text will be copied and numbers and dates will be increased (or decreased).

To use this, You should select one or more cells and drag the fill handle across or down the cells that you want to fill.

Essentials-feature-autoFill-select.png

Fill cells after dragging right.

Essentials-feature-autoFill.png


Format Cell

In context menu appeared when right clicking a cell, "Format Cell" provides 10 different categories with total 47 formats to apply on cells.

Essentials-feature-formatCell.png